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MEMORANDUM
TO: COEHP Faculty, Staff, and Administrators
FROM: Barbara E. Hinton
Associate Dean for Academic Affairs
RE: Late Administrative Registrations
DATE: December 6, 2007
Effective spring 2008, the Office of Academic Affairs will not approve administrative adds for students into on-line courses after regular registration closes.
During fall semester, we have had several cases of faculty and department heads/director submitting administrative change forms, requesting that students be added to classes after regular registration closes. The Registrar's Office advises us that they will place anyone added administratively after regular registration closes into a new, separate section and that we cannot administratively move them to another section later. Students and faculty in on-line courses are particularly impacted by this. Students added late into an on-line course will not be in the same section as those who registered on time. Therefore, they will be unable to interact with their classmates in a Blackboard or Web-CT supported course, and the faculty will, in effect, be teaching two sections of the same course, even though their workload assignment is to teach one section. Students added late may also be in very small sections, in some cases with only one student in the section.
At a meeting on December 4, the department heads/school director and the deans discussed these issues. I asked them what they thought should be done about this. Their unanimous response was not to allow late administrative adds for on-line courses. While this does not impact on-campus students as much, please urge your advisees to register before the close of the regular registration period, since we will be looking at all late registration requests very carefully. As you know, any student who is administratively added after the 11th day of class is never included in our enrollment count.
There may be rare occasions where a student's on-campus registration must be handled administratively. Here is the current COEHP policy on making Administrative Changes after the 11th day:
If a student is not eligible to register for a course by the 5th day of classes because of a Hold of any kind on his/her account, the student is not eligible to register later in the semester. This means that the College will not allow students who have a financial hold to remove that hold and register after the 11th day. Such situations need to be worked out with the Student Accounts office before the last day of registration.
If a student's Hold is removed by the 5th day, the College will submit paperwork to the Registrar for an Administrative Change of Registration until the end of the 11th day of classes (Census date). After the 11th day of classes, no Administrative Change of Registration form will be processed for a student (either undergraduate or graduate) except where a specific detailed administrative or academic error on the part of the University is documented and attached to the paperwork. Depending on the explanation, the Graduate School and the Registrar may or may not process the request.
Students not registered for a class should not be attending it. Faculty must check their class rosters early and often. Please make this known to faculty and students.
While we want to be sensitive to our students ' needs, we must urge all students to register on time for both your and their benefit. Thank you for working with us on these difficult issues.
Page last updated: 12/6/2007 15:09
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