Futures Planning Meeting
Minutes
November 9, 2010
Never doubt that a small group of committed people can change the world… Indeed, it is the only thing that ever has. M. Mead
I. Dean’s Welcome:
Dean Tom Smith welcomed the Design Team. He thanked the Team for their commitment to this very important task and reminded us that he expects transformational change to be a result of this effort. He wanted us to continue to think boldly as we plan to move the COEHP forward. He reminded the Design Team that Colleges of Education and Health Professions that fail to change the way they do business will be out of business in the future.
II. Promethean Demonstration:
Charlie Kodatt from GSI Solutions/Promethean gave a demonstration of the Promethean ActivClassrooom technology equipment that will be used during the summit to assist with recordkeeping, video display, and small group interaction. This electronic system is widely used across the United States in public schools. It is estimated that approximately 4,000 of this system is now in use in the State of Arkansas.
III. Self-assessment of the Design Team’s Progress- Mary Jo Greil:
Mary Jo reminded the Design Team that it is imperative that we continue to solicit and expect participation from members of the COEHP. She emphasized the importance of all departments participating in the process and that we must double our efforts to communicate with the COEHP stakeholders.
Design Team’s Progress:
· Documents are being placed on the COEHP Website.
· Heidi Stambuck has joined the Design Team to help with the communication requirements of the process.
· Advance notices of the meetings have been sent to all Design Team members.
· The History/Rationale document has been updated.
· Members of the COEHP Service Units will be asked to participate in the process
· Dr. Fran Hagstrom oversaw the very quick turn-around of the stakeholder interviews. She explained the process of the pre-interview testing and that minor changes in the questions and interview methods were made. She then oversaw the actual interview process that was conducted by selected members of the Design Team.
· Raising Hopefulness that the COEHP Can Change exercise: The Design Team participated in an exercise that enabled the Team to better understand how positive real-life stories of organizational change can be a source of inspiration to the Team and the participants in the Futures Planning Summit. The exercise also provided training with interview skills necessary to extract information from stakeholders. The Design Team learned that it is possible to develop a list of potential themes from the stakeholder interviews.
IV. Pre-summit Interviews:
Fran Hagstrom explained the process that was used to test and conduct the pre-summit interviews. A pre-test was conducted to determine if the interview questions were appropriate. The pre-test-results were analyzed and the interview instrument was adjusted accordingly. Selected members of the Design Team then conducted more than 70 pre-summit interviews.
Interview Results:
The Design Team was divided into four groups. The members then reviewed each interview summary. The groups discussed the interviews to determine the common themes that were present in the interview responses. The groups then reported on common themes that were attributed to the interviews. The significant themes were:
· Transformation of lives
· See students fulfill dreams
· Diverse student population
· Emotional support from professors
· Efficiency of Advisors
· Practical experiences for students
· Upbeat, positive atmosphere
· Real world application of educational experiences
· COEHP Leaders are advocates for students
· Leaders who push for real policies
· Interdisciplinary Research
· Qualified Staff
· Relevant Research
· Mentoring by faculty- To faculty and to students
· Ripple effects of education experience
· State of art facilities
· Recruiting qualified faculty
· Technology savvy graduates
· More courses on ethics
· Welcoming and open environment
· Partnerships and collaborations with public schools and health agencies
· Respect for people and a display of genuine dignity
· Services provided by the service units of the college
· Optimism of the Dean, Dean’s staff, and Department Heads
· One unified mission
· A greater emphasis on the Honor’s College
· Excitement, self-discovery, and service to the COEHP stakeholders
· Cutting edge technology used in classrooms
· Elevate the visibility of the COEHP
· Increased funding for faculty travel for professional development
· Programs that support the recruitment and retention of minority students
V. Theme Development:
The common themes that originated from the pre-summit interviews were used as the focal point for the discussion of potential themes for the February, 2011 summit.
Based upon the results of the pre-summit interviews, comments from stakeholders during one-on-one meetings, and comments from Design Team members, it was evident that the COEHP stakeholders wanted a college that is thriving and has nationally ranked programs. After a lengthy discussion, the Design Team began centering on the following aspects of a theme for the summit:
· Equity of voice
· Transforming lives, health, and education of Arkansans
· Bridging the past to the future
· Bridging health and education
· Life cornerstones
· Outreach
· A clarified vision
· Raising the bar
· Future of health and education
· Exponential impact
· Building on strengths
· Collaboration
· A stronger, more marketable graduate
· Positive experiences
The Design Team arrived at the following theme for the 2011 summit:
KEYSTONE CONNECTIONS
TRANSFORMING EDUCATION AND HEALTH IN ARKANSAS
Heidi will work with University Relations on the development of a logo that will utilize the theme.
VI. Futures Planning Summit:
The Design Team set the summit dates for February 3 and 4, 2011 at the Fayetteville Town Center.
Working with Heidi Stambuck, the Communication’s Team will begin work on invitations and marketing materials. A deadline of November 29 was set to have the initial invitation completed.
VII. Assignments:
· By Wednesday, November 22, each department must submit a list of faculty and staff members who can attend both days of the summit.
· By Wednesday, December 1, each department must submit a list of external stakeholders that they believe should be invited to attend the summit.
VIII. Next Meeting:
Wednesday, December 8 from 8:00 a.m. to 1:30 p.m. at Global Campus